Booking Terms and Conditions
Tropical Fruit Garden, LLC , Sarasota FL
Contract of Hire: The hiring Contract shall be between the Clients and the Owner of the Property. It shall be deemed to
be made subject to these Conditions of Hire. The Contract of Hire is not effective until the Clients receive a written
confirmation of booking.
Initial Payment: Bookings will be confirmed upon receipt of the required 25% deposit payment of rental and the signed
booking form. However, if the booking is made within two months of the holiday commencement date, the full amount of
rental Deposit will be required on booking.
Security Deposit: A returnable deposit of US$ 200 may be required to be paid on arrival. This is to be held as security
against return of keys, inventory damage, excess cleaning cost etc. The management company will return this deposit to
the Clients subject to a satisfactory inspection.
Balance Payment: The balance of the hire costs will be due 8 weeks before the holiday commencement date. The
owner reserves the right to cancel a holiday where payment has not been received 6 weeks prior to the holiday
commencement date. Booking made within 2 months of departure require full prepayment to be made. Relevant Taxes
(12%) are due with scheduled payments.
Confirmation of Booking: Once a confirmation has been issued, the Client is responsible for the total price of the
property rental as shown on the confirmation. Signing of the booking forms constitutes acceptance of these Terms and
Conditions by the Client.
Cancellations: Provided the Owner receives written notice of cancellation not less then 10 weeks before the holiday
commencement date, the Client will not be required to pay the full balance, the amount of the deposit however, will be
forfeited. All cancellations must be notified in writing at the earliest opportunity. In the event of you have to cancel your
booking, the following charges will apply:
More than 10 weeks prior the departure on your trip*: 25% of rental.
Between 8-10 weeks prior the departure on your trip* : 50% of rental.
Less than 8 weeks prior to departure on your trip*: 100% of rental.
Liability: The Owner cannot accept liability for the acts of our principals over whom we have no control ( such as
airlines, car hire companies, and rental management companies. The Owner cannot accept liability whatsoever for any
injury sustained by guests or any other visitors to the home or swimming pool or for any loss or damage, howsoever
caused, to any property brought to the premises. All information concerning the property and facilities is correct at the
time of going to press but may be changed without prior warning for safety reasons. It is expressly agreed upon that the
Client will not hold harmless the Owners or representatives, for any accident, injury or distress, financial claim or claims
of any sort, that may result from any such accident, injury or distress by the tenant, Client or any other person however
so caused or incurred. At no time should children be allowed to play within the pool/deck area , unless supervised by an
Party Size: Under no circumstances may more than the maximum number of persons booking, occupy the property,
except by prior written agreement. The owners reserve the right to refuse admittance if this condition is not met.
Clients responsibilities: The client is responsible for the property and is expected to take all reasonable care of it. All
equipment, utensils, etc. must be left clean and tidy at the end of the hire period. A charge may be incurred should
excessive cleaning be required after departure , this may be deducted from the Security Deposit.
Damages: All the damages and breakages are the responsibility of the Clients and associated costs shall be refundable
on demand. Where the amount concerned is less than 200 Dollars, it may be deducted from the Security Deposit.
Arrival and Departure: Check in time is after 4 pm. on the day of arrival.
Check out time is before 11 am. on the day of departure.
Amendments: If, after booking, the clients decide to alter any details, the Owners will do their utmost to make the
requested change provided that they are informed at least 8 weeks prior to arrival. Alterations requested within 8 weeks
of arrival may have to be treated as a cancellation.
Change or cancellation by the Owners: Whenever possible all changes will be advised without delay. Should
circumstances, beyond the control of the Owners require them to cancel the booking, they will wherever possible offer
alternative agreements. Should these prove unacceptable and once instructions have been received by the Client in
writing, the Client will receive a full refund of all monies paid.
Force Majeure: The Owners accept no responsibility and shall not be liable in respect of loss or damage or changes
caused by Force Majuere (e.g. strikes, tide, flood, closure of airports, weather conditions etc.) or any other event beyond
Insurance: The Client is strongly advised to take an adequate insurance cover. Never travel without insurance. The
Owners are not responsible for any deaths, injuries, longer illness or loss or damage of property including motor vehicles
or to that of any guest however caused. http://www.allianztravelinsurance.com/aa/productcompare.aspx
Price Guarantee: The prices quoted are subject to change. However, once your deposit has been received there will be
no increase in price.
(*date of departure on your trip is the date of arrival stated on your booking confirmation)
June 2015 ABZ